====== New Management Co ======

===== Jan 25 2011 Special General Meeting =====

  * David reports 26 out of 28 units were represented in person or via proxy
  * David presented recent issues the strata council has experienced with Maxine Dias & Ascent property management.  Ascent did not help to resolve complaints.
  * the possibility of replacing our property manager was opened to discussion
  * the council discussed the four candidate property management companies it interviewed and recommended Pacific Dawn
  * Special Resolution #1, "Be it resolved that the owners of Strata Plan VR 2611 'The Oaks' agree to replace the current management company with a company of its choice" was floored and voted upon
  * support for the resolution was unanimous

====== Possible Management Companies ======

Only listing companies with offices in Vancouver to promote on-site management.

===== Shortlist =====

^ Company                      ^ Rank (1=Best)((impression from first interview))  ^ [[http://StrataWatch.ca| StrataWatch.ca]] rating  ^ BBB                  ^ Contact                                          ^ Comments                                                                       ^
| Atira                        | 3?                                                | B+                                                | A+ (BBB Accredited)  | 604-439-8848\\ http://atira.ca                   | Amy: $750/month for 6 meetings per year                                        |
| Pacific Dawn (was Landmark)  | 1                                                 | B+                                                | A+ (as Landmark)     | 604-683-8843\\ http://www.pacific-dawn.com/cms/  | $600/month for 6 meetings per year                                             |
| Narod                        | n/a                                               | B+                                                | B+                   | 604-732-8081\\ http://narodproperties.com        | Rik: $850/month for 5 meetings per year or $900/month for 6 meetings per year  |
| Pacific Quorum               | 2?                                                | C                                                 | A+ (BBB Accredited)  | 604-685-3828\\ http://pacificquorum.ca           | $1025/month for 4 meetings per year                                            |
| IJM Properties               | 4                                                 | C+                                                | A+ (BBB Accredited)  | 604-736-7018\\ http://www.ijmproperties.ca/      | Nancy contacting                                                               |









===== Full list =====

^ Company                                        ^ [[http://StrataWatch.ca| StrataWatch.ca]] rating  ^ BBB                  ^ Contact                                    ^ Comments                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ^
| Alcor                                          | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| ANK                                            | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Assertive                                      | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Atira                                          | B+                                                | A+ (BBB Accredited)  | 604-439-8848\\ http://atira.ca             | Amy: $750/month for 6 meetings per year                                                                                                                                                                                                                                                                                                                                                                                                                                              |
| Baywest                                        | C                                                 | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Coldwell Banker Premier Realty                 | B+                                                | A+ (BBB Accredited)  | 604-266-1364\\ http://premierrealtybc.com  | Amy will contact                                                                                                                                                                                                                                                                                                                                                                                                                                                                     |
| Colliers                                       | B+                                                | A-                   | 604-681-4111                               | Nancy: "Talked to Susan Williams at Colliers and she said they normally don’t take on small buildings.  However, they did take on one recently … 16 units.  If they take on ours, it will be $2,000.00 a month for full service with quarterly strata meeting.  If extra meetings are required, it is $150.00 per hour.  They charge $0.25 per page for copying.  However, to cut cost, minutes and correspondences can be sent electronically for those who don’t need hard copy."  |
| Fairfax                                        | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Jang R. / R Jang & Associates                  | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| KLS                                            | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Pacific Dawn (was Landmark)                    | C+                                                | n/a                  | 604-683-8843                               | Amy will contact                                                                                                                                                                                                                                                                                                                                                                                                                                                                     |
| Magsen                                         | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Martello Property Services                     | B+                                                | B+                   | 604-681-6544\\ http://www.martellops.com/  | Rik: minimum $900/month.  Will ask for written proposal.                                                                                                                                                                                                                                                                                                                                                                                                                             |
| Maude, MacKay & Co                             | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Narod                                          | B+                                                | B+                   | 604-732-8081\\ http://narodproperties.com  | Rik: $850/month for 5 meetings per year or $900/month for 6 meetings per year                                                                                                                                                                                                                                                                                                                                                                                                        |
| National Pacific                               | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Pacific Quorum                                 | C                                                 | A+ (BBB Accredited)  | 604-685-3828\\ http://pacificquorum.ca     | Amy got quote in April: $1025/month for 6 meetings per year                                                                                                                                                                                                                                                                                                                                                                                                                          |
| Pennyfarthing                                  | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Pinnacle International                         | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Prudential United                              | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Realacorp                                      | B+                                                | B+                   | 604-734-6695                               | Rik: left message, waiting for reply                                                                                                                                                                                                                                                                                                                                                                                                                                                 |
| Realtyline                                     | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Redcliff                                       | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| 604                                            | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Transpacific                                   | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Trilogy                                        | B+                                                | n/a                  |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Urban Properties                               | B+                                                | A-                   | 604-681-4177                               | Nancy: "I left another message for Rob Boyko at Urban Properties to call me."                                                                                                                                                                                                                                                                                                                                                                                                        |
| Vancouver Condominium Services                 | B+                                                | A-                   | 604-684-6291\\ http://vancondo.com         | Nancy: "The CEO of Vancouver Condominium said they charge $2500 per month if they take on a building our size."                                                                                                                                                                                                                                                                                                                                                                      |
| Warrington PCI Management aka PCI Realty Corp  | B+                                                | A-                   | 604-602-1887\\ http://warringtonpci.com    | Negative response: "Unfortunately, we cannot take on the management of your property at this time."                                                                                                                                                                                                                                                                                                                                                                                  |
| Westhall                                       | B+                                                | Not rated            |                                            |                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      |
| Ascent                                         | Rating under review                               | C                    |                                            | $850/month                                                                                                                                                                                                                                                                                                                                                                                                                                                                           |




====== Questions ======

List of questions we want to ask the prospects.

===== Reports =====

  - Types of report to be provided to strata council.
  - Frequency of reports.
  - Method of delivery.
  - Extra cost for reports or covered by monthly fee.

===== Contractors =====

  - Do you have an established list of contractors and/or subcontractors?  If yes, who are they?  Out of this established list, are any of those your preferred contractors and why?
  - Would you work with our current contractors?
  - Is there a dollar thresh-hold where you will go for competitive bids?  
  - How many bids do you normally request?
  - Do you ask for proof of certification from regulatory bodies ( eg: engineering, architecture associations) from new contractors/subcontractors and ensure your existing contractors are up-to-date with their certifications?  
  - Do you ask for confirmation that they are in good standing with WorkSafeBC?

===== Communication/Response Time =====

  - Any preferred means of communication, i.e., telephone, emails?
  - What is your established response time (hours, days) for non-emergency issues when you receive an inquiry from the strata or owner?  
  - What is your established response time for emergency calls from the strata or owner?

===== Fee structure =====

  - Clarify fee structure.  Use Schedule A and B in the Agency Agreement to identity all the costs.

===== References =====

  - Ask for references, hopefully at least one of the references is about the same size as us.  

====== Links ======

  * [[http://www.topix.com/forum/ca/vancouver-bc-richmond/T0BPASQ40P5AGDC5L]]
  * [[http://stratawatch.ca/directory/vancouver.html]]
  * [[http://www.bbb.org/us/WWWRoot/SitePage.aspx?src=tbl&site=113&id=46a6a9cd-5402-454e-9476-e4df22e6f371&n= | BBB]]
